First, the management of precision instruments. The room where these instruments are stored must meet specific environmental requirements to ensure their accuracy and extend their service life. The environment should be shock-proof, dust-free, corrosion-resistant, and stable. A dedicated management system should be in place for all precision instruments, with trained personnel assigned to handle them. Before being employed, staff must undergo proper training to ensure they understand how to operate and maintain the equipment correctly. All details about the instrument—such as its name, specifications, quantity, unit price, manufacturer, and purchase date—must be recorded. Additionally, each precision instrument should have a corresponding work file that includes:
1. The user manual and list of accessories. 2. Records of installation, commissioning, calibration, acceptance, and maintenance. 3. Procedures for operation and maintenance. 4. Usage logs and records.
Second, the management of non-precision instruments. While these instruments may not require the same level of environmental control as precision ones, they still need to be placed in an appropriate setting that meets their operational needs. A work file should also be established for each non-precision instrument, following similar guidelines as those for precision instruments. Regular maintenance is essential, and personnel responsible for managing these instruments should possess basic technical and managerial skills to ensure proper handling and upkeep.
Third, the development of the laboratory system. To maintain an organized and efficient working environment, a comprehensive set of laboratory management systems has been implemented. These include: (1) A clear responsibility system for all personnel at different levels. (2) A guarantee system for inspection work to ensure consistency and reliability. (3) A management system covering the purchase, acceptance, use, maintenance, and overhaul of instruments and equipment. (4) A system for managing inspection standards, operating procedures, original records, and inspection reports. (5) A management system for dangerous, valuable drugs, and reagents to ensure safety and accountability. (6) A laboratory safety system to prevent accidents and protect staff. (7) A system for inspecting, testing, and retaining samples to support traceability. (8) Storage systems for bacteria, toxic species, and cell lines to maintain proper conditions. (9) A standard product management system to ensure quality and compliance. (10) A measurement management system to maintain accuracy and traceability. (11) A confidentiality system to protect sensitive information. (12) An error management system to identify and correct mistakes effectively. (13) A training system for technical personnel to continuously improve their skills and knowledge.
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