Shanghai Bai Rui Teaching Instrument---Laboratory Instrument Management

First, the management of precision instruments.

The room where these instruments are placed must meet specific environmental requirements to ensure their accuracy and extend their service life. The area should be free from shocks, dust, and corrosive elements, and it should maintain a stable temperature and humidity level. A dedicated person should be assigned to manage these instruments, and that individual must receive proper training before being authorized to handle them. All details about the instrument—such as its name, specifications, quantity, unit price, manufacturer, and purchase date—should be documented thoroughly. In addition, each precision instrument should have a comprehensive work file containing:

1. The user manual, accessory list, and other relevant documentation. 2. Records of installation, calibration, verification, maintenance, and repair. 3. Standard operating procedures for use and maintenance. 4. Detailed usage logs and records.

Second, the management of non-precision instruments.

Although less sensitive than precision instruments, non-precision devices still require proper environmental conditions to function correctly. Their placement should be in an area that meets their operational needs. A corresponding work file should be created based on actual usage, similar to the approach taken for precision instruments. These instruments should also be maintained by trained personnel who possess basic management and technical skills to ensure their continued reliability and functionality.

Third, the development of a laboratory system.

To maintain order and efficiency within the laboratory, a comprehensive set of management systems has been established. These include:

1. A responsibility system for all staff members at different levels. 2. A system to guarantee the quality and integrity of inspection work. 3. A management framework for the procurement, acceptance, use, maintenance, and overhaul of equipment and instruments. 4. A system for managing inspection standards, operating procedures, original records, and inspection reports. 5. A system for controlling the Storage and usage of hazardous, high-value drugs, and reagents. 6. A safety protocol to ensure a secure working environment. 7. A system for inspecting, sampling, and retaining test products. 8. Storage guidelines for bacteria, toxic substances, and cell lines. 9. A standard product management system. 10. A measurement control system to ensure consistency and accuracy. 11. A confidentiality policy to protect sensitive information. 12. An error management system to track and correct mistakes. 13. A training program to continuously improve the skills of technical staff.

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